A Guide to: Health & Safety, Equipment, and Team Assembling

Preproduction is the first stage of the film production process and where the foundation for an entire project is usually laid. During this stage, the director, producer, and other key crew members will work together to develop the script, storyboard, budget and assemble the cast and crew.  It is also during Preproduction that planning and focus turns to health and safety and how to maintain a safe working environment.

Health and Safety


One of the most important aspects of preproduction is ensuring the health and safety of everyone involved in the production stage of the film. This includes protecting the cast, crew, and any extras who may of been hired. The director and producer should work with the production team to develop a comprehensive health and safety plan that covers all aspects of the production, from location scouting to filming.

A Health and Safety plan should include the following as a minimum

  • A risk assessment for all locations where filming will take place
  • A first aid plan and naming of first aid leader for the project
  • A plan for dealing with emergencies
  • A plan for managing hazardous materials
  • The health and safety plan should be reviewed and updated regularly throughout the production process and based on the specific location and people involved.
Behind the shooting video production and lighting set for filming - Envato Elements
Behind the shooting video production and lighting set for filming - Envato Elements

Equipment and Team Assembly


Once the script is finalised and storyboards complete, it’s time to start assembling the cast and crew. The director will work with the producer to cast the roles, and the producer will then work with the director to hire the crew.

The crew will include a variety of positions, such as:

  • Director
  • Producer
  • Director of photography
  • Camera operator
  • Sound engineer
  • Editor
  • Production designer
  • Costume designer
  • Hair and makeup artist
  • Grip
  • Electrician

The director and producer will need to carefully consider the needs of the project when assembling the crew. They will need to find people who are talented, experienced, and who can work well together.


Logistics and Budgeting


In addition to health and safety and crew assembly, preproduction is also a time to focus on logistics and budgeting. The director and producer will need to work with the production team to develop a detailed schedule for the production, as well as a budget that covers all of the costs, such as:

  • Location fees
  • Equipment rental
  • Crew salaries
  • Catering
  • Transportation
  • Insurance

The schedule and budget will need to be flexible, as things will inevitably change during the production process. However, it’s important to have a solid plan in place before filming begins.




Preproduction is a critical stage of film production, and it’s important to get it right. By focusing on health and safety, equipment and team assembly, logistics and budgeting, the director and producer can set the stage for a successful production.

If you’re planning to produce a film, be sure to give preproduction the attention it deserves. By following the tips in this blog post, you can help ensure that your production gets off to a good start.

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